A business letter is a formal document often sent from one company to another or from a company to its clients, employees, and stakeholders, for example. Business letters are used for professional correspondence between individuals, as well.
Writing an effective, polished business letter can be an easy task, so long as you adhere to the established rules for layout and language.
Realize that your recipient reads a significant amount of correspondence on a regular basis and will favor well-executed letters that are free of typos and grammatical errors.
What to Include in the Letter
Make the purpose of your letter clear through simple and targeted language, keeping the opening paragraph brief. You can start with, “I am writing in reference to…” and from there, communicate only what you need to say.
The subsequent paragraphs should include information that gives your reader a full understanding of your objective(s) but avoid meandering